Is It Needed to Password Protect Important Documents

Not only banks, government organizations or big companies can be attacked by intruders. The cybercriminals may also be interested in the personal information of ordinary users.

It is necessary to pay much attention to the safety of personal data storage in order not to be the victim of crackers.

Not encouraging is the statistics of a Clark School of Engineering Study. It depicts that hackers attack the users’ computers ones in every 39 seconds on average.

In 99% of cases, the success of the attacks is not determined by the fact that hackers are so smart, but because users do not give proper importance to device and document protection.

3 Ways to Hack Important Information

The data theft can be divided into categories below:

  1. Remote theft over the network.
    It is possible if the device is connected to a wired or wireless network (Wi-Fi). There are millions of viruses and other malware on the network. In addition, data can be intercepted over the network using special programs to intercept passwords and other confidential details, if communication channels are not sufficiently protected.
  2. Stealing device or equipment.
    The most direct and rough way of stealing. Most modern devices – laptops, smartphones, tablets, and especially connected external disks and flash drives are so small that they can be stolen in passing by.
  3. Stealing when accessing the carrier.
    If there is physical access to the gadget it is not necessary to steal it at all. The breaker can gain entry in the absence of the owner. Lunch break, long meetings, finally, a cup of coffee – this time will be enough.

How To Secure Confidential Documents

As already noted, the majority of the thefts are caused not by insidious plans of the attackers but by the carelessness of the users. Do not leave the flash drive and smartphone unattended, protect the notebook and computer with a complex password, encrypt and protect with passwords your sensitive documents – and the chances of the criminals will fall sharply.

If no one is insured against theft or loss of equipment, you can protect the documents on the gadgets with a password or using encryption. You can do this with the help of special web-platforms or encryption software. But first of all, remember to keep your documents in PDF format due to its higher level of safety and you can easily manage this file type with different editing and encryption software.

List of Main Data Categories to Protect

Find the examples of records that could be confidential and should be encrypted:

  1. Health-related details (HIPPA): medical reports, diagnoses, certificates, prescriptions.
  2. Financial account numbers: bank account, credit card information.
  3. Social security numbers and biometric data.
  4. Legal documentation and tax forms, e.g. W-2 or 1099 form.
  5. Agreements, contracts, and documents on financial risks and projections.
  6. Trade secret: products, costs, formula, design, etc.
  7. It security information: access and authentication logs, security programs.
  8. Immigration documents: visas.
  9. Intellectual or other patented property, etc.

The encryption software tools provide multiple encryption methods to prohibit access to the file, printing, copying, editing actions.

Most of the web-apps have an intuitive interface and set of features, the process of protection establishing is not complicated. You can easily set the user or owner password to your file. These two types of passcodes have different grade of access, the owner’s pass is rather higher. Try not to convey it to anyone except you are sure about this person more than 100%. The password must be secure, otherwise, the sense of setting it is lost.

Preventing a problem is much easier and more profitable than solving it. You can protect your documents and nerves with the help of encrypting software or advanced features of PDF editing web-platforms.

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